How to Improve Project Management and Workflow

project management

Your business is thriving and your employees are accustomed to the daily routine. Eventually, however, you may find that your business’s inner workings hit a road block. A new project gums up the works, priorities aren’t correctly focused, and productivity slows down in general. This happens to every business at some point, and that’s okay. This is a great time to take a step back and assess how well your project management and workflow strategies are working.

Is anyone overworked/underworked or not on the same page? To help you get your workflow back into a smooth course, there are some great tools available to help you manage your projects to the fullest potential. Here, Virtual Market Advantage will go over a few of those tools as well as some additional ideas that can help you and your business flow more smoothly.

Look at the Big Picture

As you start to look at how to make your company more efficient, ask yourself the big picture questions about each of your current projects. Once you know the answers to these questions, you will be more ready to incorporate improvements to your project management and workflow:

  • What do your project tasks involve?
  • What is the overall goal you want to achieve?
  • What is the projected growth of your company, and how can this project help with that?
  • What kind of needs might your business have within the next year?

Knowing the answers to these questions will be key in setting up the tasks at hand. These big answers will help you set smaller goals for the future and understand how better project management will aid you going forward.

How to Improve Project Management

Now that you've asked yourself the big picture questions, set your goals, and are ready to go, there are a few different ways to go about improving your project management. If one way doesn’t seem to be working for you after giving it a good shot, it’s helpful to have another strategy ready to add to your project management agenda. Let’s take a look at three methods for improving your project management:

Don’t overcomplicate your projects. This is a factor that often happens over time and brings tasks to a standstill. Keeping your ideas and expectations easy for your employees to understand will make your project run that much smoother. Keep the tasks simple and your overall idea clear and your employees will deliver the project successfully to completion.

Communicate any changes. Whether you do it through weekly meetings, a group email, or a project template software, always keep your team updated on any changes taking place. A well-informed team will stay on task and be less likely to make time-consuming mistakes. No matter how small you may think the change is, it could be a very big deal to someone on the team who is working on a certain task. Always keep the communication lines open, and your project will run more smoothly from start to finish.

A well-informed team will stay on task and be less likely to make time-consuming mistakes. Click To Tweet

Establish a daily log. Your team also needs to keep communication open. By logging their work and tracking their current tasks, employees are kept accountable and on course. Logging activities should be a daily habit. This helps you record how the project is progressing as well as establish a general timeline of which tasks need to be completed in what order and when the project should be completed as a whole.

Choose a Project Management Tool

There are several tools online that you can use to make sure your team is on task, the lines of communication are open, and workflow is going well. Some software plans come with a free version for a limited number of people to use or with restricted extras, and the price point will go up based on usage. Four of the most popular online project management tools are:

  • Trello
  • Asana
  • Wrike
  • Invision

All of them let you create tasks for different projects, clients, and employees. Based on your business needs, some of these tools are better than others. For example, Invision has the best tools for web design. The easiest way to decide which choice will work best for you is to try out their free versions. Each business and its taskmaster will feel most comfortable with one option over the others for countless reasons. All of these options are great project management tools to help keep your employees and your business on track.

Overall, once you have set your project management tools in place, you will start to see your business's productivity pick up speed. Once your team is in a good place using these project management tools, you’ll experience improved communication, productivity growth, and more work being completed on time. Over time, you can add new ideas and processes to the workflow while keeping the original project management foundations in place. The first step to improving your project management is to take an honest look at the current flow, get back to basics, and start working on improving it today.

If you want more information on how to improve your business, check out Virtual Market Advantage's blog on reviving dead business leads here!